These Regulations govern the day-to-day operation of Shipston Tennis Club (the “Club”). The Rules of Shipston Tennis Club allow the Management Committee (the “Committee”) to determine, implement and periodically update these Regulations. The Regulations will be displayed on the Club website, with a summary posted on the Club noticeboard. All non-trivial changes to these Regulations will be notified to members.
Policies and Procedures
In addition to the Regulations in this document, the Committee will determine a number of important Policies and Procedures (the “Policies”). These Policies form part of the overall Regulations of the Club, which all members are required to read and comply with. The detailed Policies will be displayed on the website, with edited summaries displayed on the Clubhouse noticeboard. These Policies will include, but are not restricted to the following topics:
- Equality, Diversity and Inclusion
- Health & Safety
- Sun Safety
- Privacy & Data Protection
- Volunteer policy
- Insurance cover statements
Safety & Security The Committee takes reasonable steps to ensure that the Clubhouse, Car Park and Courts (the “Facilities”) are safe and secure. Members play tennis at their own risk and are asked to apply common sense in looking out for themselves and other members at all times. All vehicles Should be driven at less than 5 miles an hour (walking pace) in the car park. Members are encouraged to reverse park in the car park as the risk of an accident is greater when reversing out of a parking space. Cars must not restrict access to the Sports Club walkway or the Tennis Club entrance as both areas should be left clear for emergency access at all times. The last person to leave the Courts should make sure that the entrance gate is closed and locked and that the Club house door and Patio doors are locked. The court padlocks do not have to be used unless the court entrance lock is faulty. If the rear access gate has been unlocked for any reason it should be locked immediately after use and the key returned. The last person to leave the Clubhouse should make sure that all heaters, taps, lights and floodlights are turned off, and the door securely locked.
The membership year runs from 31st March. Subscriptions shall be determined early in the new year by the Committee, and notified to all members in March. Part year rates are available for new members joining after the end of June, as determined by the Committee. All members are required to register either through the Clubspark online system or by contacting the membership secretary. Your membership data will be held on the Club spark membership data base and only accessible to selected Committee members. The available payment methods will be set by the Committee. A member who has not re-joined by the 1st May is no longer a member until such point as they re-register and pay. Partial refunds will only be given to members who choose to leave the club in exceptional circumstances at the discretion of the Committee. Cases where members seek to change membership category in the year (e.g. from Couple to Family) will be treated on a case-by-case basis.
Right to Play
Members may play on both the 2 courts (the “Courts”). Only current, registered and paid members are able to play on the Courts. The only exceptions to this rule are:
- Guests playing with a member of the Club, up to three times per year
- Potential members in introductory coaching sessions
- Competitors playing in LTA registered tournaments.
- Competitors from other clubs playing in league matches against Shipston teams.
- Children involved in approved coaching sessions.
Members are allowed to introduce guests to the Club to play as temporary members: Guests must be playing with a member of the Club
- Guests are required to observe all of the Rules of the Club
- The host must pay £5 to the Club.
- It is the responsibility of the host member to comply with these Rules
Court Allocation and Booking
Bookings for the Courts will be made and recorded on the Clubspark booking system. Allocations will be given the following priority order:
- League Matches
- Club tournaments
- Club matches
- Club group coaching
- Private members coaching.
- Members play
The detailed rules for court booking and allocation are documented on the website, and will be updated from time to time by the Committee.
Club Night Rules
No person may coach others for financial gain on any Court without the prior approval of the Committee. Any coaches approved to coach on Shipston Tennis Club courts must be LTA accredited, have been checked with the Disclosure and Barring Service (DBS) and have had the required first aid training/updates.
Use of the Facilities
All events at the Club, both tennis and social, must be approved by the Committee. Smoking is not allowed on any part of the Facilities, including the Courts, clubhouse and car park. Alcohol must not be sold on the premises, or consumed on the club premises other than at times approved by the Committee. Alcohol may be served after social tennis tournaments. No members should play on the courts after consuming alcohol. Playing of music is prohibited at all times unless with the approval and appropriate licencing obtained by the committee.
Players should comply with the principles of Respect and Fair Play, both on and off the Courts. Members, including juniors, should wear appropriate sports clothing and footwear when on court. Children are not allowed on the Courts unless they are playing tennis. Take off the court everything you take on – including all balls, ball cans, ring-pulls, banana skins and general litter. Balls will be provided for home league matches only and must be returned to the clubhouse after play for general use. Members should provide their own tennis balls for private games, although they may use the used balls in the clubhouse. Floodlights may be used free of charge for evening play. a key for floodlights is in the clubhouse key cupboard or purchasable from Chairman. Member must ensure they are familiar with the operation of the floodlights before use, and ensure they are turned off after play.